SUMMARY:
Primarily provides office and operations support as to inventory; develops database and maintains record system; provides inventory - administrative support in all areas by overseeing inventory - administrative decision.
QUALIFICATIONS
1. Degree in a program of study related to Management, Human Resources or Business Administration, Associate’s Degree or a combination of education and experience
2. 1 – 2 years’ experience in the same role
3. Above average oral, written and interpersonal skills.
KNOWLEDGE, SKILLS, & ABILITIES
1. Advance computer skills (MS Office – Word, Excel )
2. Can work with limited supervision and ability to maintain a high level of confidentiality.
3. Good communication and presentation skills
4. Time-management skills
5. Can prepare reports
6. Has the ability to multi-task as needed
7. With keen attention to details.
8. Ability to make decisions on matters involving immediate problem solving within his/her area of control.
9. Exemplifies customer service skills
10. Responsible and result – oriented
11. Team player
DUTIES AND RESPONSIBILITIES
1. Responsible to provide general administrative services and support but not limited to the admin department, facilities management and executive requirements.
2. Performs general staff assistance including documentation services, coordination and relaying information to support other department.
3. Manages and creates admin database information and responsible in record monitoring and safekeeping of all admin related documents.
4. Produces admin related reports.
5. Performs inventory management either manually or on computer and maintains its data.
6. Marks the stock using a variety of means.
7. Cleans and maintains the stock room and the office supplies, uniforms, and all J&T equipment in the stock room.
8. Examines items in inventory for defects, wear or damage, and reports this information to the admin manager. Maintains records of damaged stock and damaged stock room materials.
KEY ACCOUNTABILITIES:
1. Compiles and maintains inventory of fixed assets, office supplies, and other stocks.
2. Issues Fixed Assets Accountability to employees.
3. Prepares request for procurement of office supplies.
4. Inspects, accepts, or rejects material fixed assets.
5. Marks identifying information on fixed assets (e.g. barcode or tags).
6. Receives procurement and Fixed Assets Request Form from Regional areas.
7. Checks and verifies Self Procured (procured by regions) and fixed assets one by one for approval of HR & Admin Director.
8. Encodes and logs the request of fixed assets for monitoring.
9. Coordinates with Procurement Department HQ all Regional requests of fixed assets and return to procurement the approved request.
10. Receives deliveries and releases office supplies requests.
11. Monitors and updates office supplies on a weekly basis.
12. Monitors fixed assets supplies of Drop Center (DC) and Call Center (CC).
13. Collates and double check all reports from DC, CC, and all regions.
14. Coordinates with Finance department for HQ, Regional, DC, and CC fixed assets.
15. Submits consolidated fixed assets reports to Finance.
16. Coordinates with fixed assets in-charge (Regional, DC, & CC) if there is/are clarification/s on the submitted request (self-procure and fixed assets)
Job Type: Full-time
Salary: Php17,000.00 - Php25,000.00 per month
Schedule:
- 8 hour shift
Ability to commute/relocate:
- Ortigas Pasig: Reliably commute or planning to relocate before starting work (Required)
